Skip to content

Release notes

Staff Admin

What changed on the live system, newest first. Each change was tested on a copy of the live database first, and the live database was backed up just before it.

7 October 2026: Operations

  • Budget lines. After a budget transfer or revision, only the lines of the budget's current version can be chosen in Travel, Procurement, Events, Fleet, Subawards and Budget. Earlier versions stay on record.
  • Events. Participant payouts made in cash or by bank are described as participant payments, not M-Pesa payments.
  • Fleet. The Uganda and Tanzania fleet accounts are numbered with each chart's transport accounts: 227001 and 227002 in Uganda, 5132 and 5133 in Tanzania.
  • Example data for trying out Operations. Example vehicles in each country, a default rate per km, Fuel and Repairs & maintenance service types, and example M-Pesa numbers on staff records. M-Pesa and Paystack run in simulated mode: payments are recorded but no money moves.

6 October 2026: People

  • Leave. Staff can open their leave types and request leave.
  • Roles. Payroll, Timesheets and Safeguarding roles can be given from Settings › Users, under Human Resources. The Timesheets role for the payroll interface is now called Payroll Interface Officer.
  • Payroll. Remit Statutory Deductions lists only the legal entity's own rules.
  • People roles. An HR Manager account for each country office (hr.manager.ke, hr.manager.ug, hr.manager.tz) and a Safeguarding Focal Point (safeguarding.focal). The finance leads (Fatima Noor, Rehema Salum) are Payroll Managers.
  • Payroll accounts. The Kenya, Uganda and Tanzania salary structures post to each entity's own accounts, with a Payroll journal (PAYR) in each.

5 October 2026: Finance

  • Procurement. The Procurement overview opens for everyone. Interim procurement thresholds for KES, UGX and TZS, and the categories Goods, Services and Works.
  • Budget. A new transfer or revision shows the budget's lines as soon as the budget is chosen. Budget versions show their name.
  • Journal vouchers. Every voucher on the Miscellaneous Operations journal in Kenya, Uganda and Tanzania needs authorising. The finance leads can authorise.
  • Books. Kenya's income accounts were renamed (Grant Income Restricted / Unrestricted, Donations, In-kind). A Grants journal (GRNT) for each entity, the NPO Standard chart structure for each, and programme centres for each country's programmes.
  • Grant accounts. Revenue, deferred revenue and receivable accounts set for grants in each entity.

4 October 2026: Platform

  • Amana. The Amana sign-in page, browser tab title and icon, and home button. Links start with /amana. The user menu no longer shows Odoo's help and account links, and there's no public sign-up.
  • Approvals. New menus: Overview, My Inbox, Submitted by Me, All Requests, My Delegations, and Configuration for administrators. My Inbox includes requests delegated to you.
  • Approval policies. Project and Grant policies for Kenya and Uganda; Purchase Request and Job Offer policies for all three offices; an organisational-policy approval for documents (compliance review, then the Executive Director).
  • Organization. A new structure version keeps every office's placement. Dated user scopes take effect on their date. A new user's office can be given while creating the user.
  • Projects. New projects save from the form.
  • Documents. Document and disposal requests carry their office and currency, so policies apply to them. Documents users can open every document they're allowed to see.

1 October 2026

  • Documents went live.

29–30 September 2026

  • Grants and Subawards, Leave, Expense claims (in Travel), Employees, Recruitment, Performance and Fleet went live.