Scheduled jobs¶
Admin
Amana runs these jobs by itself. Administrators see them, with their next run, under Settings › Technical › Automation › Scheduled Actions (developer mode).
| Job | Runs | What it does | Module |
|---|---|---|---|
| Documents: end expired shares | Every day | Ends external document shares past their end date. | npo_documents |
| Documents: expiry and renewal reminders | Every day | Refresh expiry states, expire documents and remind owners ahead of expiry. | npo_documents |
| Documents: propose disposal batches (never deletes) | Every month | Monthly: propose one batch per legal entity. Nothing is deleted without approval. | npo_documents |
| Documents: remind records officers about the inbox | Every day | Reminds records officers of documents waiting to be filed. | npo_documents |
| Documents: retention dates and legal holds | Every day | Refresh retention dates and legal holds (daily). | npo_documents |
| Grants: automatic donor billing | Every day | Raise a claim for each award whose billing period has just ended and has unbilled costs. | npo_account |
| Grants: flag overdue donor payments | Every day | Refresh overdue status and remind the grant manager. | npo_funding |
| NPO Accounting: generate recurring postings | Every day | Creates the recurring journal entries that are due. | npo_account |
| NPO Accounting: post depreciation and amortisation | Every day | Posts the due depreciation and amortisation of assets. | npo_account |
| NPO Accounting: reverse month-end accruals | Every day | Reverses accruals on the first day of the next period. | npo_account |
| NPO Accounting: send scheduled financial reports | Every day | E-mails the financial reports scheduled for today. | npo_account |
| NPO HR: contract starts, renewals and funding alerts | Every day | Starts approved contracts on their date, flags renewals due, warns before a paying grant ends, closes ended contracts, and opens probation and end-of-contract reviews. | npo_hr |
| NPO HR: prepare last month's effort reports | Every month | Monthly: the previous month's effort reports for every legal entity. | npo_hr |
| NPO Organization: apply dated user scopes | Every day | Apply user scopes whose Date From or Date To has been reached since they were saved. | npo_organization |
| NPO Timesheets: remind staff of missing time | Every day | Weekdays: remind staff who recorded nothing for the previous working day. | npo_timesheet |
| Subawards: flag overdue conditions and reports | Every day | Flags subaward conditions and partner reports past their date. | npo_subaward |
| Travel: remind overdue settlements | Every day | Reminds travellers whose settlement is past its due date. | npo_travel |